Site Manners - Website & Society Policies
For the purpose of this statement
British Isles Family History Society of Greater Ottawa (BIFHSGO)
will be known as “THE OWNER”.
Website Terms of Use
We may change these Terms any time. By using the Site after a change, you agree to follow and be bound by the Terms as changed.
Site Contents
You should assume everything you see, hear, or otherwise receive from or on the Site (the Contents) is copyright, trademark, trade dress or other intellectual property owned and/or licensed by THE OWNER. The Contents include images, illustrations, designs, icons, photographs, trademarks, logos, text, software, sounds, music, the Site as a whole and any other materials at the Site.
You may use or download the Contents solely for your personal, noncommercial purposes, provided you keep all copyright and other proprietary notices with them. No other type of use is permitted. Downloading or copying Content does not transfer any right, title or interest in any Content to you. The downloading or export of software or technical data from this Site to any jurisdiction in violation of Canadian export laws is strictly prohibited.
User Comments and Submissions
We welcome your comments regarding our Site, our products and our services. However, any idea, suggestion, or other information you transmit to the Site is, and will be treated as, nonconfidential and nonproprietary. Please review our Privacy Policy Statement for more information.
You promise that no information or material you transmit to THE OWNER, will violate anyone else’s right, including copyright, trademark, privacy or other rights. You may not transmit any information that is or contains threatening, libelous, defamatory, scandalous, inflammatory, pornographic, profane or otherwise unlawful, abusive or obscene material. You shall be solely responsible for the content of any Comments you make. THE OWNER is not responsible or liable for the content of information that others post at or transmit to the Site, for any error, defamation, libel, slander, omission, falsehood, obscenity, pornography or profanity contained in any such information, or for the conduct of any Site user.
Membership Information
Membership Prices are in Canadian currency and membership is available worldwide.
Links to Other Sites
If you have any concerns regarding any outside site linked to or from the site, please direct them to the owner or operator of the site. THE OWNER is not responsible for any outside sites, services or other materials linked to or from the Site, and disclaims all liability for any injury you may experience by using such materials.
Disclaimer
Your use of the Site is at your own risk. THE OWNER PROVIDES THIS SITE, ALL CONTENTS, AND ALL SERVICES OFFERED THROUGH OR FROM THE SITE AS IS WITHOUT EXPRESS OR IMPLIED WARRANTY, INCLUDING BUT NOT LIMITED TO THE IMPLIED WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE OR NONINFRINGEMENT. Some jurisdictions may not allow the exclusion of implied warranties, so some of the above exclusions may not apply to you. THE OWNER also does not warrant that your use of the Site, the operation or function of the Site, or any services offered through or from the Site, will be uninterrupted or error free, that defects will be corrected, or that this Site or its server are free of viruses or other harmful elements.
THE OWNER does not make any representations regarding the currency, accuracy or reliability of information on this Site. THE OWNER SHALL NOT BE LIABLE FOR ANY DAMAGES RELATED TO YOUR USE OF OR INABILITY TO USE THIS SITE, INCLUDING WITHOUT LIMITATION DIRECT, INDIRECT, SPECIAL, COMPENSATORY OR CONSEQUENTIAL DAMAGES, LOST PROFITS OR LOSS OF OR DAMAGE TO PROPERTY.
If you have a concern with the Site, any of its Contents, or any of these Terms, we would like to hear from you. You may contact us at webmanager@bifhsgo.ca However, your sole and exclusive legal remedy is to stop using the Site.
Indemnification
You agree to defend, indemnify and hold THE OWNER harmless from and against any claims, damages, costs and expenses, including attorney’s fees, arising from or related to your use of the Site or your violation of any of these Terms and Conditions.
Miscellaneous
Unless otherwise specified, THE OWNER displays this Site and the Contents solely to market and promote THE OWNER services in Canada and United States. THE OWNER controls and operates this Site from its offices in Ottawa , Ontario, Canada.
These Terms shall be construed according to Canadian Law, without regard to conflicts of laws. Any dispute arising under or relating to these Terms, the Contents, the use of the Site, or products or services purchased using this Site, shall be resolved exclusively by the provincial courts of Alberta, Canada. Your use of the Site constitutes your consent to the jurisdiction and venue of said courts with respect to any such dispute.
These Terms are the entire agreement between you and THE OWNER relating to the Site or its Contents. Any other agreements between you and THE OWNER are superseded and have no force or effect.
Termination
If THE OWNER believes you have failed to comply with these Terms, or for any other or no reason, THE OWNER, may deny you access to the Site immediately without notice. The restrictions, including restrictions with respect to the Content, disclaimers and liability limitations in these Terms shall continue to apply. Upon denial of access, you must promptly destroy all Content downloaded or obtained from this Site, as well as all copies of Content.
Website Privacy Policy
THE OWNER respects your individual privacy. This Privacy Policy ('Policy') embodies our commitment to its protection through adherence to fair electronic information practices. This Policy puts you, the individual, in control of how your personal information is processed. You have our promise that we will not electronically process your personal information in any way that is incompatible with this Policy.
This Privacy Policy protects your privacy by:
Informing you about:
The types of personal information THE OWNER collects about you through its Web sites; How it collects that information; The general purposes for which it collects such information; The types of organizations to which it discloses the information; The choices and means by which individuals may limit its use and disclosure. Empowering you to choose: Whether and how certain personal information you provide is used (where such use is unrelated to the uses for which you originally disclosed it); and Whether the manner in which a third party uses certain personal information you provide (where such use is unrelated to the uses for which you originally disclosed it).
Assuring you that THE OWNER:
Takes reasonable precautions to protect personal information from loss, misuse, unauthorized access, disclosure, alteration or destruction; Implements reasonable policies and procedures to ensure that personal information is kept only for the purposes for which it has been gathered; Uses reasonable measures to ensure that we have accurately and completely recorded the personal information you have provided; and Provides you reasonable access to your personal information as well as procedures for correcting or modifying that information where appropriate. Ensuring accountability to individuals who believe that THE OWNER has not complied with these privacy principles.
Getting to Know Our Customers
THE OWNER is in the business of putting people in touch with other people. That requires more than simply offering innovative technical services. It also requires that we understand you, our customer, and your needs.
We get to know you primarily through the information you provide to us when signing up for, or using, one or more of our services. The information you provide ranges from basic contact information, to payment information, to the technical coordinates of your host servers. All of the information we request from you when purchasing our services is obligatory unless otherwise noted on the relevant form. When you purchase our services, you agree to provide and maintain accurate, complete and updated information.
After you have signed up for our services, we may be in communication with you about your account, technical questions you may have about services provided by us, or any other matter relating to those services. Those communications are essential to our relationship with you and to our ability to provide you with quality services that are responsive to your needs. At the same time, those communications give us helpful insights about you, your preferences and the ways in which we might improve our services. We therefore may maintain this information for future use.
For operational and quality assurance purposes, we take note of whether and how you use the information and services that we provide, such as by recording site traffic patterns and by maintaining log files of users' access to site files.
The information we receive from or about you is stored on systems designed to prevent the loss, misuse, unauthorized access, disclosure, alteration or destruction of that information. We also encrypt your transmission of sensitive information to us (e.g., credit card numbers, account passwords) in the interest of heightened privacy protection and information integrity. Transactions within our account manager and purchase flows use Secure Sockets Layer (SSL) encryption when transmitting data from your connection to our systems. You may click the lock icon within your web browser to verify the authenticity of any of our SSL certificates.
Our Accountability to You
By purchasing our services, you obtain the protections of, and consent to the data processing practices described in, this Privacy Policy. When you purchase our services, you also represent to us that you have provided notice to, and obtained consent from, any third party individuals whose personal data you supply to us with regard to: (i) the purposes for which such third party's personal data have been collected, (ii) the intended recipients or categories of recipients of the third party's personal data, (iii) which of the third party's data are obligatory and which data, if any, are voluntary, and (iv) how the third party can access and, if necessary, rectify the data held about them.
In addition to the privacy protections that we provide, our employees, agents and business partners are independently responsible for ensuring compliance with this Privacy Policy, as described below.
Member Accountability
Only THE OWNER’S Members that have a legitimate business purpose for accessing and handling personal information obtained by us are given authorization to do so. The unauthorized access or use of such information by THE OWNER employee is prohibited and constitutes grounds for disciplinary action.
Additionally, our information management systems are configured in such a way as to block or inhibit employees from accessing information that they have no authority to access.The Accountability of THE OWNER Agents and Business Partners, Our trusted vendors and business partners are responsible for processing or handling some of the information that we receive. These vendors and business partners are not authorized to use such information for purposes beyond those specified by us and are required to preserve the confidentiality with which we treat such information.
If you feel that THE OWNER, or any of our agents, representatives or employees, is violating this Privacy Policy, please contact us:
British Isles Family History Society of Greater Ottawa (BIFHSGO)
P.O. Box 38026
Ottawa Ontario K2C 3Y7
Canada
Notification of Changes We will post any changes to this Privacy Policy 30 days before their effective date so you will always know what information we collect, how we use it, and under what circumstances, if any, we disclose it. You are responsible for periodically checking our web site for changes to this Privacy Policy. You may opt-out of any posted change to our collection, use or disclosure of your personal information by sending us an email. If you have any questions regarding this Privacy Policy, please contact us.
Society Privacy Policy
Personal Information Protection Policy and Guiding Principles
The purpose of the British Isles Family History Society of Greater Ottawa, hereafter referred to as BIFHSGO, is to encourage and facilitate research and its publication by people with ancestry in England, Ireland, Scotland, Wales, the Channel Islands and the Isle of Man.
BIFHSGO is committed to respecting the privacy of our members and their families by adhering to the privacy principles set forth in Schedule 1 of the Personal Information Protection and Electronic Documents Act.
Those principles are:
Principle 1. Accountability
The Executive is accountable for compliance with this policy. The President is responsible for the management of the policy, including the guiding principles. The President can be contacted at president@bifhsgo.ca.
Principle 2. Identifying Purposes
BIFHSGO only collects personal information necessary to provide a volunteer program and to meet the individual development needs of each member. Name, address and other contact information concerning membership and event registration form a permanent record for members. All other information is kept only as long as required to fulfill the purposes identified, unless permission is obtained from the individual providing the information.
Principle 3. Consent
All members and non-members will have the ability to consent to the uses of their personal information. A person grants, through the act of registering for membership or other events, consent to the use of personal information by Executive members and those BIFHSGO members designated by the Executive, for the purposes of providing members with BIFHSGO publications, informing members of BIFHSGO activities, and for analysis. Signing membership or registration forms or registering online will be considered consent. BIFHSGO will assume consent is granted unless a member indicates otherwise.
Principle 4. Limiting Collection
BIFHSGO will explain the purpose for collecting each piece of personal information. If it is necessary to use the personal information collected for a purpose not identified when the information was collected, consent for the new use will be obtained from members.
Principle 5. Limiting Use, Disclosure and Retention
BIFHSGO will use the personal information obtained from members and non-members only for the purposes for which it was collected, and will not disclose the information for other purposes except as noted in Principle 3, Consent, or as required by applicable law. All personal information provided to BIFHSGO will be maintained in a secure manner to ensure that its use is limited to the purposes for which it was collected. Name, address and information concerning membership and or registration will be retained by BIFHSGO permanently. Other personal information will be retained by BIFHSGO for whatever periods are required by legislation governing our operation and/or the information provided, after which time the information will be destroyed in a secure manner (unless consent is given to keep information for a longer period). If there is no legislative requirement to retain other information it will be kept for 24 months from the time it was provided.
Principle 6. Accuracy
Members will have the ability to view and review data provided on their application for membership at any time. Individuals may, on presentation of a document establishing their identity to the President, be able to find out whether personal information is on file with BIFHSGO, and if so consult it free of charge. A request may also be made in writing or by telephone to view information. A charge may apply for the transcription, reproduction, or transmission of the information.
Principle 7. Safeguards
BIFHSGO will assess and implement appropriate measures to properly protect personal data. These measures will be subject to independent audit to ensure their effectiveness.
Principle 8. Openness
This policy and the processes and procedures for obtaining access to personal information will be available to any individual through our website and in the compilation of our bylaws, policies and procedures. If any individual has a question regarding personal information, it may be directed to the President at president@bifhsgo.ca.
Principle 9. Individual Access
Individuals will have access to their personal information provided on the application for membership at any time. On request to the President, individuals will be informed of the existence, use and any disclosure of their personal information, and will be given access to view that information. An individual may challenge the accuracy and completeness of the information, and have it corrected or amended as appropriate.
Principle 10. Challenging Compliance
Individuals may challenge BIFHSGO compliance with this policy by contacting the President. Procedures will be established to deal with an individual’s concern in an appropriate and timely fashion.
Definitions:
- Member: an individual who has completed an application for membership, has been accepted for membership and has paid the annual membership fee for the current year has been granted a membership for the current year or holds a Life membership as granted by the Executive.
- Non-Member: an individual who attends or registers for an event or activity sponsored by BIFHSGO but is not a member.
Individual: refers to a member or non-member